Financial and Administrative Support in Indianapolis, IN at Diverse Staffing

Date Posted: 7/10/2018

Job Snapshot

Job Description

Diverse Staffing is currently seeking individuals qualified for a Financial and Administrative Support position, in Indianapolis, IN. This is a full-time, first shift position and you will report to work between 8:30 AM and 5:00 PM, Monday to Friday, except Federal holidays. Hourly salary for this position will be $18.42/hr.



Please send current resume and 3 references to OnlineApp@diversegov.com



Diverse Staffing delivers award-winning staffing and recruitment solutions to our federal, state, and local government partners. Our government customers, and our prime contractor relationships rely on us to provide talent with fresh ideas and empowered minds – individuals with a bright future just like you! Our employees enjoy safe work environments, fair supervision, reliable pay, and even benefits like medical coverage if you need it!



It’s time to join a winning team. Apply today!



The Contractor shall provide financial and clerical services to include, but not limited to the following:



  • Provides a variety of direct financial, clerical and administrative support assistance services. Typical assignments include:

  • Maintains a variety of fiscal information, files and records (e.g. invoices, requisitions, accounts payable, purchase orders, etc.) For the purpose of ensuring comprehensive and accurate data compliance with prescribed accounting systems and generally accepted principles of accounting.

  • Performs record keeping and general clerical functions (e.g. copying, faxing, etc.) For the purpose of supporting departmental/program operations.

  • Processes a variety of fiscal information (e.g. billings, purchase orders, work orders, etc.) for the purpose of updating information, completing financial transactions, ensuring timely and accurate submissions, and/or ensuring compliance with accounting requirements.

  • Reviews bills for discrepancy and adherence to the prompt payment act and submits to Budget Officer for approval.

  • Researches financial information and/or documentation (e.g. Order discrepancies, requisitions, policies, etc.) For the purpose of ensuring adherence to procedures prior to processing payments.

  • Responds to inquiries, including phone, walk-ins (e.g. district staff, vendors, district and site personnel and other contractors) for the purpose of resolving issues. Provides requested information and/or referring to appropriate department personnel.

  • Reviews travel authorizations and vouchers to ensure adherence to the Federal Travel Regulation. Prepares travel authorizations and vouchers as needed.

  • Provides a variety of direct financial clerical and administrative support assistance services to serviced AUSA staff. Typical assignments include:

  • Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter.

  • Establishes and maintains a variety of financial files. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.

  • Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text.

  • Assists other personnel as may be required to ensure an efficient and effective work environment.

  • Performs other related duties as assigned.





Job Requirements



  • U.S. Citizen and lived in the U.S. three out of the last five years

  • Ability to pass a background check

  • High School diploma

  • Knowledge of the federal government's Federal Travel Regulation, Title 5, CFR 1315 (Prompt Payment Act) and the federal government's accounts payable processes.

  • Possess clerical and administrative office skills utilizing Microsoft Office with an emphasis in Microsoft Excel.


Diverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or another protected status. IND3