Legal Administrative Assistant in Washington, DC at Diverse Staffing

Date Posted: 6/12/2018

Job Snapshot

Job Description

DiverseGOV is currently seeking individuals qualified for a Legal Administrative Assistant role, for The U.S. Department of Justice, Antitrust Division in Washington, DC. This is a first shift position and you will report to work Monday through Friday, 9:00 AM to 6:00 PM. excluding government holidays.  We offer insurance, accrued sick leave, 10 paid holidays, and 80 hours of paid vacation after one year of service.

DiverseGOV delivers award-winning staffing and recruitment solutions to our federal, state, and local government partners. Our government customers, and our prime contractor relationships rely on us to provide talent with fresh ideas and empowered minds – individuals with a bright future just like you! Our employees enjoy safe work environments, fair supervision, reliable pay, and even benefits like medical coverage if you need it!
It’s time to join a winning team. Apply today!

Please send current resume, 3 references, and salary requirements to OnlineApp@diversegov.com

The Washington Criminal I Section (Wash CRM I) of the Antitrust Division (ATR) is responsible for the enforcement of the antitrust laws and competition advocacy in the communications industry, investigating and litigating violations of antitrust laws within that industry.

The employee shall provide administrative assistant services in support of the Telecommunication and Media Enforcement Section. This position is tasked with being the initial internal and external point of contact for all individuals calling and/or visiting the Telecom Section. Subject areas related to this support include, but are not limited to:

Clerical Program Support
  • Under guidance of a full-time employee, contractor shall perform the full range of administrative coordination activities providing extensive direct customer service to individuals for the Wash CRM 1 Section.
  • Prepare employment related packages/documents, write letters/announcements, file, fax, scan, and copy.
  • Maintain, enter timely and accurate payroll/time & attendance data for office employees and submit to on a bi-weekly basis in WebTA.
  • Respond to employee inquiries and/or refer employees to the appropriate individuals/departments across the organization.
  • Provide the highest level of customer service to various internal/external stakeholders, including members of the judiciary, federal agencies, local agencies and other government organizations.
  • Maintain critical confidential communication and correspondence on behalf of the executive staff.
  • Maintains critical professional office decorum; ensures the work environment reflects a professional appearance.
  • Develop and maintain spreadsheets in support of administrative requirements such as visitor, office supply sheets and telephone logs.
  • Provide critical administrative support functions such as conference and travel scheduling, ordering and maintaining supplies, setting up audio/visual aids for the Office of the Telecom units are requested.
  • Produce a variety of correspondence and maintains critical files and records; draft replies for various communications.
Office Automation and other Support Services
  • Review incoming/outgoing correspondence for appropriate distribution. Ensures proper coordination with official mail couriers, intra/inter government offices as well as private organizations for the Wash CRM 1 Section.
  • Maintain files and records of required documents.
  • Maintain suspense records on all correspondence and action documents. Create and track information utilizing EXCEL spreadsheets as requested. Edit and proofread documents as requested.
  • Serve as one of the timekeepers for the Telecom Section.
  • Maintain office supply inventories; orders, stores and maintains status of supply items.
  • Perform other related duties as assigned.


Job Requirements

You qualify if you meet the following minimums:
  • Must be a US Citizen and lived in the US 3 out of the last 5 years
  • Ability to pass a background check and credit check
  • High school diploma required
  • 2 years of experience performing duties as an administrative assistant in a legal environment.
  • Advanced Microsoft Office Suite (Excel, Word, PowerPoint and Outlook).
  • Experience with purchase requests
  • Experience coordinating time and attendance;
  • Experience compiling supplies requirements for office staff (e.g., office supplies, laptops, printers, monitors)
  • Experience with conference and travel scheduling
  • Experience with reviewing and disseminating memorandums to staff
  • Conducting documents control for routing through office Reviewing draft policies, standard operating procedures, and memorandums for grammar and format;
  • Preparing training requests and preparing matrix of office needs
  • Experience with multi-tasking
Diverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or another protected status.