Legal Clerk in Grand Rapids, MI at Diverse Staffing

Date Posted: 6/11/2018

Job Snapshot

Job Description

DiverseGOV is currently seeking individuals qualified for a Legal Clerk Responsible for Fact Witness Program role, for The United States Attorney’s Office, Western District of Michigan. This is a first shift position and you will report to work Monday through Friday, 8:30 AM to 5:00 PM. Authorized overtime may be required which may include weekends, early start times or later end times.

DiverseGOV delivers award-winning staffing and recruitment solutions to our federal, state, and local government partners. Our government customers, and our prime contractor relationships rely on us to provide talent with fresh ideas and empowered minds – individuals with a bright future just like you! Our employees enjoy safe work environments, fair supervision, reliable pay, and even benefits like medical coverage if you need it!
It’s time to join a winning team. Apply today!

Please send current resume, 3 references, and salary requirements to OnlineApp@diversegov.com

As the Legal Clerk Responsible for Fact Witness Program you will be responsible for witness management assistance prior to, during, and after court appearance.

What to expect in the role of Customer Service Representative:
  • Work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, trials, and grand jury.
  • Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, trials, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
  • Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use excellent judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
  • Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
  • Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness.
  • Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
  • Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
  • Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers.
  • Gather required documentation and reconcile Government Travel Accounts
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
  • Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
  • Perform duties independently, use excellent judgement, and solve problems related to witness appearance.
  • Deal with uncooperative witnesses, including co-defendants and others who might refuse to comply with subpoenas.


Job Requirements

You qualify if you meet the following minimums:
  • Undergraduate degree preferred, high school diploma required
  • For local travel, mileage will be reimbursed at the government rate for local car travel from the USAO where the contractor will be assigned. Contractor travel will generally entail travel to/from the branch offices, but other travel may also be required, such as attending training provided by EOUSA in Washington, DC. Columbia, SC. Travel must be pre-approved.
  • Made travel arrangements
  • Worked in a legal environment
  • Excellent communication skills
  • Excellent judgment in a high pressure courtroom situation
  • Excellent decision making skills
  • Ability to multi-task, handling more than one courtroom appearance at a time
  • Provide word processing and data entry/retrieval
  • Ability to review and analyze data and information from multiple sources
  • Ability to establish case/project files
  • Ability to enter and retrieve data from databases
  • Ability to prepare and format management reports
  • Ability to manipulate, transfer, compute and print information
  • Ability to prepare and correct reports and correspondence using word processing software
  • Schedule appearances, arrange travel, and communicate with uncooperative witnesses
  • Answer inquiries regarding case-related information as maintained in the database
  • Answer inquiries regarding case-related status
  • Obtain additional information from other agencies/organizations
  • Maintain internal status information on the disposition of designated information, files, and assets
  • Assure information is accurate and perform analytical computations necessary to process data
  • Provide administrative information and assistance concerning case or file to other agencies or organizations
Diverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or another protected status. IND3



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