Recruiting Assistant- Bilingual Spanish/English in Birmingham, AL at Diverse Staffing

Date Posted: 5/7/2018

Job Snapshot

Job Description

Welcome to Diverse Staffing, a different kind of company. Diverse Staffing is a rapidly growing company, providing staffing services to a variety of clients across all industries. To continue this growth, it is imperative that we deliver against customer requirements in an efficient, quality manner and provide excellent customer and employee relations.  We are looking for serious ambitious and outgoing Bilingual Spanish/English - Staffing Services Coordinator to work at the Birmingham, AL Recruiting Center.  This is a full-time internal position.  You will work Monday through Friday, 8:00 AM to 5:00 PM, and until 7:00 PM Wednesdays.

As a Bilingual Spanish/English - Staffing Services Coordinator you will be responsible for attending to visitors in a friendly
and professional manner and dealing with inquiries on the phone and face to face; supplying information regarding the organization to the general public, clients and customers, as well as answering incoming phone calls and directing them to the appropriate staff members or via voice mail. In addition, you are responsible for partnering with the staffing team to handle recruiter/candidate work flow. This environment is fast paced and you will be largely responsible for setting our visitors first impression with our company. 

This is a full-time salaried position offering a competitive base salary plus commission and benefits.  Top performers meeting all goals have the potential to earn total compensation up to $35,000 annually.  Base salary will be determined by personal experience and skill set.

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  • Responsible for the operation of one multi-line telephone system in a single location; routing of calls in a prompt and courteous manner; speaking clearly and in a friendly manner at all times
  • Opens switchboard promptly at 8:00am and closes switchboard at precisely 5:00 p.m. daily, unless instructed otherwise by the supervisor
  • Greets visitors and remains stationed at reception area; does not leave the telephones or front desk area unattended at any time; seeking front support from colleagues as situations/breaks warrant
  • Review employee applications to ensure that paperwork is completed in full and free of errors
  • Partners with Staffing Services team to coordinate delivery, collection, and data entry into system of record for all candidate screening, training and onboarding process documentation
  • Coordinates candidate activity flow for office; maintaining daily testing, screening, and interview schedule
  • Coordinates with the Staffing Services team to compile and submit branch payroll to Accounting Services/Payroll Services and distribution of any weekly manual payroll checks/debit cards
  • Georgia locations only: Hand out checks and help answer payroll questions with the assistance of the Payroll Department
  • Responsible for background checks management; including requests, daily status review, saving in Applicant Tracking System and notification of issues to appropriate Staffing Services team member(s)
  • Responsible for acceptance, routing and partnering with Staffing Services Manager on all billable employment verifications received
  • Responsible for partnering with Staffing Services team to understand branch supply and drug screen needs; placing PO request on as needed basis
  • Assists with administrative duties; such as data entry, copying, faxing, scanning, event coordination and mass mailings
  • Takes accurate messages and manages faxes; notifying departments when faxes are received for immediate retrieval.
  • Signs for and receives all in-coming packages and distributes packages and faxes promptly upon receipt.
  • Straightens reception areas, including ensuring front revolving door is unlocked and locked at beginning and end of the day.



Job Requirements

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  • High School diploma or GED
  • Proven proficiency and accuracy with data entry; Legible handwriting
  • Proven proficiency with Microsoft Windows environment and Microsoft Office software
  • Proven communication skills; able to convey one’s message in a clear, concise and professional manner, considering one’s audience, in all forms of media (i.e. voicemail, phone, email, face-to-face) and handles conflicts and disagreements constructively
  • Excellent interpersonal skills; able to interact in a respectful manner with a diverse population of colleagues, clients and job applicants; leveraging active listening skills and paying attention to cues from reading their audience
  • Proficient multi-tasking capabilities; able to prioritize multiple client job requisitions, software and business processes while remaining compliant with policies and delivering against deadlines
  • Strong attention to detail; demonstrating attentiveness to all aspects of a task or process, alert and accurate
  • Proven ability to arrive on time each morning, and regular attendance at work
  • Professional appearance; grooming and dress consistent with desired corporate image
  • Prior experience managing the front reception area of a professional office environment, preferred but not required.
  • Prior experience working with private, confidential information, preferred but not required.
  • Prior experience and assistance with payroll related responsibilities, preferred but not required
Diverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status.